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Job Description:Program Coordinator-Clinical Science

Essential Job Duties:

Invite speakers / committee liaison:

  • Ensure database maintenance which include participant and prospect information and mailing list.
  • Coordinates program related events such as workshops, symposia, national and international Scientific Events etc.
  • Organize and establish meetings on regular basis with designated individuals to foster positive relationships.
  • Associations, Collaborations and Relationship Management and Development.
  • Negotiates event-related fees and honoraria agreements. Ensure the smooth operation and that all logistics and other event details are implemented as planned.
  • Be main point of contact for Program chairs, session chairs, scientific committee and invited speakers for conference content/for all conference related communications.
  • Manage timelines for Program chairs, session chairs, scientific committee and invited speakers.

Conference program:

  • Develop yearly outreach plan according to program needs and capacity.
  • Confirm proposed program structure and ensure it works within limitations of time & space.
  • Evaluate program effectiveness to develop improved methods.
  • Preparing program evaluation report.
  • Attending meetings as required.

Abstract management and abstract book production:

  • Compile conference specific abstracts and update on Abstracts database.
  • Liaise with chair to confirm abstract review procedure and compile review instructions accordingly.
  • Pro-actively work with internal and external teams to ensure that deadlines are meet.
  • Compile abstract review data, send to chair and mark-up Abstracts database.
  • Update Abstracts with dates, times and numbers and notify speakers of their presentation times.
  • Coordinate poster program details, update presenters and supply guidelines .
  • Request presenters/speakers to register by Speaker registration deadline.
  • Collate abstracts, invited speaker bios and abstracts, artwork and sponsor files.
  • Compile all files into conference abstract book proof and send for printing.

Reporting:

  • Report on the status of conference to Director, Program Manager and Team Leader regularly and tailor each report to the receiver’s needs.
  • Create Management Information Reports including conference feedback for further conference development.

QUALIFICATIONS & REQUIREMENTS:

Education:

  • BTech (Biotech), BPharma, MPharma, MTech (Biotech), MSc (Biotech), MBBS and equivalent combination of training and experience.

EXPERIENCE:

  • Individual must possess a minimum of 1 or 2 years R & D experience in Pharmaceutical/ Medical/ Clinical companies.

SKILLS:

  • Must have strong and polished interpersonal, written and oral communication skills.
  • Able to balance competing priorities, complex situations, and tight deadlines.
  • Creative, strategic and analytical thinker with the ability to manage multiple projects.
  • Should work with a team in order to accomplish monthly & yearly targets.
  • Knowledge of Microsoft Office and Windows based computer application and database management.
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